Course: CMM 128 Interviewing Practices

In-Class Activities/Interviews

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Sample Employment Interview File
Interviewing Time Table

Do the following by the date indicated:

_______    Develop job description

_______    Post position

_______    Application deadline

_______    Review applications and chose candidates to interview

_______    Schedule applicants, interviewers, and place

Day/Date    Time        Interviewee        Interviewer(s)        Place

________    _______    _________________    ________________    _____

________    _______    _________________    ________________    _____

________    _______    _________________    ________________    ____

________    _______    _________________    ________________    _____

______    Schedule second interviews

Day/Date    Time        Interviewee        Interviewer(s)        Place

________    _______    ________________    _______________    _____

________    _______    ________________    _______________    _____

________    _______    ________________    _______________    _____

_______    Evaluate and rank applicants

_______    Contact applicants in order until one accepts

_______    Send follow-up letters

Checklist of Material Submitted by Applicants

Indicate date received.  If applicant is contacted to inform them of missing file information, indicate date and nature of contact at the bottom.
______    Resume and cover letter

______    Application

______    Transcripts

______    Letters of reference
____ ___________________________________
(name of first reference)
____ ___________________________________
(name of second reference)
____ ___________________________________
(name of third reference)

______    Work samples

If any of the above information was not received and the applicant was contacted, indicate below the date the applicant was contacted, how the applicant was contacted (phone conversation, answering machine, letter, in-person), and what information was requested.

Date        Description of contact
_______    _______________________________________________________

_______    _______________________________________________________

_______    _______________________________________________________

Other Material for this file

______    Job description

______    Interview schedule

______    Drug test results

______    Reference check

Interview Schedule

Record Keeping Information

Applicant     ________________________________________
________________________________________
________________________________________
________________________________________
Position        ________________________________________
Interviewer     ________________________________________
Date            ________________________________________
Location         ________________________________________

Preparation Checklist

___    Review job description
___    Review application material for past jobs/experience which are most relevant to the position and record the names of these in the section titled "Experience"
___    Review application material for education which is most relevant to the position and record information about this in the section titled "Education"
___    Review Equal Employment Opportunity laws
___    Estimate the amount of time needed for the interview

The Interview

Introduction

(Handshake).  Good morning ________ . My name is _____ and I'm an Employment Assistant here at Illinois Medical Center.  Did you find the place okay?  Did you get a good parking place?  How about those Bulls/Bears?  Can you believe this weather?  Have a seat.
As you know this interview is for the position of __________.  People in this position have the greatest amount of contact with clients so the image of IMC is formed by how well they do their job so we are very interested in getting the best people in these positions.  Today I would like to use about an hour to find out if you=re someone who can convey that positive image.  To do this, I would like to begin by finding out about you as a person, then I would like to hear about your education, and finally, ask you about your experience.  Near the end, I'll give you a description of the job and tell you more about the organization and, if you have any questions, you can ask them then, although feel free to ask any as we go along.  I hope this procedure allows you to learn about the organization so you can make an informed decision about whether you would like to work here.
I will be taking notes during the interview.  This is so I have a record to help me review all the applicants.  This will enable the company to make a fair evaluation of you.  You can help me best in my job by giving examples and details.  Let's start with information about you.

Personality

1.    Tell me about yourself.

2.    What motivates you?

a.    Why does that motivate you?

b.    Give an example of that?

c.    How would that apply to this job?

3.    What kind of people do you dislike working with?

a.    Why?

b.    Have you ever had to work with someone like that?

c.    What was it like?

d.    How did you handle it?

4.    Are you a leader or a follower?

a.    Why?

b.

c.

d.

Education (Do not seek information provided on the resume)

College ________________________ Degree/Major_______________ GPA ___out of ___

Grad. School ___________________ Degree/Major_______________ GPA ___out of ___

Other_________________________________________________________________________

5.    Excluding ethnic, religious or political organizations, what extra-curricular activities did you participate in?  Positions held?

6.    What additional training do you think you need?  Why?

Experience

Job/Experience____________________________________________________

Title ___________________________________ Years___________________

7.    What were/are your major duties at this job?  Any change in duties?

Job Description

Duties
Expected performance level
Typical day
Reporting relations
Training
Compensation
Description of company

8.    Do you have any questions for me?

Closing
1.    Let E know when a decision will be reached
2.    Find a good time to reach E___________________________
3.    Let E know that all candidates were qualified but we want the best so if     hired, should know we value abilities, if not, please apply for other     openings.
4.    Thank E for time.  (You may offer tour of company at this time)

Post-Interview Evaluation Form

Rate the applicant on each item below.  Use the space at the bottom to make any necessary explanations.

1.    Experience

1 | 2 | 3 | 4 | 5
Low
No experience
Very narrow list of skills
Unsuccessful at using skills
Unable to convey knowledge
Stagnant learning
Below Average
1-2 years
Average
3-4 years experience
Could do 80% of job duties
Moderately skilled
Few errors
Understands experiences
Steady learner
Above Average
5-6 years
High
7-8 years experience
Could do 95%+ of duties
Expert skills
Rare errors
Understands experiences
Constant introspection

2.    Leadership

1 | 2 | 3 | 4 | 5
Low (Add text explaining what would lead the R to rate the E this way) | (Add detail on what would lead to this rating) | Medium (Add text listing what to look for that would lead to this rating) | (Add detail on what would lead to this rating) | High (Add detail on what would lead to this rating)

3.    What is the applicant’s greatest strength?

4.    What is the applicant’s greatest weakness?

Comments:

Recommendation(s):__________________________________________________

Signed: _______________________________________________