Course: CMM 128 Interviewing Practices

In-Class Activities/Interviews

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Employment Interview File Checklist
The file put together by the employer should contain the following:

1.    A Pre-interview checklist that might include such items as
- A reminder to read EEOC laws, the E’s application materials (resume, cover letter, application form, letters of recommendations, etc) and the job description
- Search procedure checklist: posting the job, screening applications, scheduling candidates, offering the job, sending out rejection letters, etc.

2.    A pre-interview assessment of minimal qualification
3.    A record keeping section listing the name of the E and R, the date, the job title, where to meet the applicant, current position of the E (if an internal candidate), etc.
4.    An interview schedule

a.  Introduction is complete
- Rapport is established with a handshake, giving your name/title, and providing some small talk
- Orientation is created by indicating how much time is needed, verifying the position, previewing major areas, indicating when questions can be asked, stating the purpose of the interview, and mentioning that notes will be taken.

b.    Headings are provided and related questions are grouped together
c.    Enough questions should be included that are legal, well worded, and relevant.
d.    Potential follow-up questions are included
e.    Job description included
f.    An opportunity to ask questions is provided
g.    Conclusion is complete and may include:
- What happens in next interview?
- Who will contact E? (Give business card if you)
- How will the E be contacted?
- When will the E be contacted?
- Motivate E to want to join
- Create goodwill for company even if E is not hired
- Extend final courtesies like offer company tour
- Thanks & handshake

5.    Post-interview observation form and/or during-interview observation form included in which:
- Form is specific to the job
- Form provides both scale and open-ended questions
- The scale is explained
- Record keeping material is repeated

6.    Mechanics: typed, pages are numbered.  Provide space for answers
7.    Inclusives list which may include the following and anything else you think appropriate
- Cover letter
- Resume
- Job description
- Questions
- Work samples
- Aptitude test results
- References

8.  A post-interview checklist of general things to do
- Offer job
- Send letters of rejection

9.  Checklist of things to do with the newly hired employee such as:
- Drug test
- Medical test
- Employee ID
- Keys
- Phone connection
- E-mail address
- Verify ability to work in the U.S.
- Benefits forms
- Set start date
- Sign confidentiality statement